Job Vacancy: Junior Programmes Administrative Assistant

JOB DESCRIPTION Position TitleJunior Programmes Administrative Assistant

(fixed-term contract post – 12 months renewable contingent on funding)Reports toFinance and HR Manager

PURPOSE Assist the SAFCEI programmes team in administrative tasks for programme delivery, finance and logistics. This will include providing logistical support, research and processing information and data for events, as well as travel and accommodation bookings. During and post event data collection including event recordings, data collation, follow-up, and various other tasks.

Essential work experience

• Junior administrative support in an office.
• Working with programmes and finance teams to support delivery.
• Working with tables and spreadsheets, and word documents, and online applications including whatsapp, zoom and others.
• Willingness to travel and work in the field.

Personal attributes:

• Ability to work in a team and flexibility.
• Excellent communication skills: verbal and written.
• Excellent time keeping.
• Committed and hard working with attention to detail.
• Ability to problem solve and propose solutions.
• Understanding and commitment to a multi-faith approach.
• Be a representative of SAFCEI and the values that we espouse, care for the Earth and all her inhabitants.

JOB CONTENT

• Programmes and finance support

Assist in planning and logistics for programme activities: travel, accommodation, venue bookings, resources and materials, meetings set up for in person and online: zoom, and AGM.Assist in providing technical support and recording attendance for online and in person meetings.Process data requests and any other assistance required to the finance team. Assist programmes administratively in campaigns , Performing checklists of all relevant documentation and bookings have been done for programme events to run smoothly (following SAFCEI’s +8 week planning cycle).Assist in research and admin functions for SAFCEI campaigns. Collection of data from events, information and ensure SAFCEI faith leader, stakeholder and members database is current and up to date with the right information (registration sheets, zoom calls and other data sets).

• Provide monitoring, evaluation and learning support through data compilation of programme events.

Assist programmes with data collection (surveys, follow up questions, whatsapp info), formatting and analysis after each event to prepare for reporting Assist in collation of data (data entry) and processing (analysis of information). Research, as instructed and needed, for any programme requirements.Any other reasonable tasks to ensure smooth running of programmes activities.

To apply, email nokuthula@safcei.org.za  by 28 March 2023 with a letter of motivation, detailing your experience and expertise, including your CV, and the names and contact details (email addresses and telephone numbers) of three references.

A skills test will be administered as part of the selection process.

All applicants must have a valid SA work visa and be staying in the country. This job requires you to be based in Cape Town and have a driver’s license.

Only shortlisted candidates will be contacted. SAFCEI is committed to the pursuit of diversity and redress in achieving its equity targets and building the best possible team.